What It Does
Once enabled, any time a staff member is assigned to an activity, the event will automatically appear on their Google Calendar. The calendar entry will include:
- The Activity Name
- A link back to the trip on their My Calendar page in Flybook
And don’t worry - if things change (start time, staff updates, etc.), the calendar will update automatically.
How to Set It Up
- Permissions First
Staff must have:- Flybook login access
- A Staff profile tied to their Flybook user login
- The “Update My Account” permission enabled
Enable Google Login
In your My User Settings, enable “Sign in with Google”:Connect Your Calendar
You’ll see a new “Connect Calendar” button in your User Login area.You may see a Google verification warning. Click “Advanced” and proceed.
- Sync Existing Assignments
Once connected, click “Sync MyCalendar” to add all current assignments to your calendar - only click this ONCE!
All future assignments and updates will sync automatically from then on.
Why It Matters
The new Google Calendar integration is a powerful enhancement to staff scheduling in The Flybook. By syncing assigned trips directly to guides’ personal calendars, it reduces friction, improves visibility, and ensures your team stays informed - without needing to log in. It’s one more way we’re helping operators streamline operations and empower their staff.